Obligations of University Employees
Mandatory Employee Reporting
All Carnegie Mellon Employees are required to report information about potential violations of this Policy to the IEX Office or the Title IX Coordinator. Reports may be submitted by phone (412-268-7125), email (institutionalequity@andrew.cmu.edu), or in-person by visiting the IEX Office at. In addition, all teaching assistants are required to report information about potential violations of this Policy that is received within the student’s role as a teaching assistant.
Sharing information with the IEX Office does not automatically trigger the university to initiate a Complaint or impose any obligations on the Complainant. However, disclosing information to the IEX Office enables the university to offer Supportive Measures to the parties so that they may maintain equal access to their education and work environments. However, in some circumstances, the IEX Office may initiate a Complaint based on the information received.
Upon receipt of a Report, the university will promptly contact the Complainant to discuss appropriate Supportive Measures and to explain the process for filing a Complaint. Complainants are not obligated to respond to outreach from the university and the university will respect this decision, with limited exceptions where it is obligated by law or to act in the safety interest of the community.
With respect to Students who are also Employees, whether the individual is a mandatory reporter depends on the context in which the person learns of the alleged Prohibited Conduct. Mandatory reporter responsibilities are triggered if the person learned of the alleged Prohibited Conduct in the context of an Employee role, when they would, in that role, be considered a mandatory reporter. Mandatory reporter responsibilities are not triggered if the person learned of the alleged Prohibited Conduct in the context of their receipt of an education as a Student at Carnegie Mellon. However, student workers employed as a Resident Assistant or as a Community Advisor are required to report all potential violations of this Policy, regardless of whether such information is received in the course of the student worker’s employment or as a student.
Public Awareness Events
Employees are required to report information disclosed at sexual misconduct public awareness events (e.g., Take Back the Night, candlelight vigils, protests, or survivor speak-outs in which participants may disclose incidents of Prohibited Conduct). However, disclosures at such events will not prompt the university to take responsive action unless the information reveals an immediate and serious threat to the health or safety of a Complainant, any Students, Employees, or other persons, or unless the individual affected by the alleged Prohibited Conduct clearly indicates that they desire responsive action be taken. The university will still use the information disclosed to inform its education and prevention efforts.
Classroom Disclosures
Disclosures of alleged Prohibited Conduct which occur in connection with a class or other academic setting are not exempt from reporting and such disclosures must be reported to the Title IX Coordinator as described above.
Exceptions to Mandatory Reporting:
Confidential Employees are not required to make a Report when a person informs them of conduct that may constitute Prohibited Conduct if that information is provided while the Confidential Employee is functioning within the scope of their duties to which confidentiality applies.
Importantly, Confidential Employees must provide individuals who have disclosed potential Prohibited Conduct, upon receipt of such information:,
- Explain that they are a Confidential Employee;
- Provide contact information for the IEX Office;
- Explain how to report Prohibited Conduct; and
- Inform the disclosing individual that the IEX Office may be able to offer and coordinate Supportive Measures, as well as initiate an Alternative Resolution Process or investigation under the Grievance Procedures.
If you are unsure of whether you are required to report information, please contact the IEX Office in order to help clarify your responsibilities. For additional guidance, download the Confidential Employee Wallet Card.